Kali is recruiting a new Administrator

The Administrator undertakes admin duties across all our activities, working closely with the Artistic Director and the General Manager.  It’s a part time post – 2days or 16 hours per week.  Currently work days are Tuesday and Friday but these may be changed by mutual agreement.  Our current Administrator is moving on so we are recruiting a replacement to start in February.

KALI THEATRE

Kali Theatre develops and presents thought provoking, contemporary theatre by women and non-binary writers of South Asian descent that reflects and comments on our lives today.  We seek out and nurture talented writers, bringing their experience and stories to audiences from all backgrounds to transform UK theatre and better reflect the diversity of modern Britain.

Our current programme includes:

• An annual production and tour of a new play
• Festival – A bi-annual new play development programme culminating in a week of script-in-hand performances showcasing experienced writers.
• Discovery A bi-annual six month programme supporting 12 grassroots writers in London and two regional hubs, culminating in three public showcases of readings
• Dramaturg Training for women of South Asian descent – the first of its kind in the UK
• LGBTQI+ Writer Workshops exploring issues around work with LGBTQI+ themes

See elsewhere on this website for more information about the company

 RESPONSIBILITIES

Communications

• Regular posting on the company’s Facebook, Twitter and Instagram
• Preparing & sending regular Kali newsletters using Mailchimp
• Planning and executing social media & email campaigns to promote our events
• Researching images for use in representing activities and use in marketing campaigns
• Work to research and reach out to potential new followers/subscribers/attenders
• Updating information on the Kali website
• Adding subtitles to videos for social media and the website
• Sending on of information & opportunities to the Kali Writer list
• Maintaining the Kali audience mailing list
• Maintaining the Kali VIP list and sending invitations to our Press/VIP nights
• Collating feedback from audience surveys and via social media
• Collating demographic information from audience surveys

 Admin Support for Writer/Play Development Programmes & Productions

• Administering the casting process for productions, readings and workshops
• Issuing actor agreements for readings and workshops based on pro-forma’s produced by the General Manager (GM)
• Booking rehearsal spaces for productions, readings, workshops and auditions
• Preparing & sending call sheets for rehearsals, workshops & readings
• Preparing & sending contacts lists for production & readings
• Preparing and distributing hard copy scripts
• Distributing information to writers & directors on our development programmes
• Obtaining biogs for actors and creatives
• Administering comp ticket lists for all shows/readings
• Managing submissions to open call outs for scripts
• Providing support to Press Nights and VIP events
• Plus any other reasonable administrative task in support of Kali’s activity

Booking Travel & Accommodation

• Booking accommodation & train tickets for writers, creatives and actors when required
• Preparing company info sheets for a touring company

Admin Support to the Artistic Director including

• Booking train fares and accommodation for the AD when required
• Undertaking occasional research

Office Management

• Liaison with office building management, cleaners etc
• Ordering office stationary
• Updating the Kali archive

Kali Script Shop

• Fulfilling physical orders
• Monitoring stock levels

 

PERSON SPECIFICATION

Essential

• Minimum 1 year administration experience in arts or charity workplace
• Experience of using social media
• Good level of computer skills including use of email, Word & Excel
• Ability to work collaboratively with the rest of the small Kali team
• Ability to work independently and manage own workload, prioritise tasks and work to deadlines
• Ability to communicate clearly, enthusiastically and positively via phone, email and in person with people from a range of backgrounds
• Flexible and willing to learn
• Desire to ensure written communications have high standard of spelling & grammar
• Knowledge of a South Asian culture

 

Desirable

• Interest and/or experience of working in theatre
• Knowledge of a South Asian culture
• Basic computer graphics skills
• Experience of website management

 

Location  Our office within The Albany in Deptford  Occasional WFH is possible.

Salary  £13,368 per annum (Equivalent to £33,420 full time)  To be reviewed in April.

Part Time  16 hours per week.  Currently in 2 days per week. Tuesday and Friday. But the exact work days may be changed by mutual agreement.

Hours  0.4 Full time equivalent based on 40 hours per week full time
Full day is normally 10am to 6pm  Including 1hr paid lunch break
The Administrator will occasionally be required to work outside these hours in the evenings and weekends. For this times the company gives Time Off In Lieu (TOIL).

Contract Period  The appointment will initially be for 6 months.
Performance will be reviewed after 5 months. If the review is satisfactory then an offer will be made to extend the appointment beyond the initial 6 months, subject to continuation of the company’s funding.

Holiday  12 days per annum. 0.4 of full time holiday entitlement of 28 days including statutory holidays.  Pro-rata for the initial 6 months.

Payment  To be paid monthly on the 28^th or the next working day if this falls on a weekend

Tax & NI  These will be deducted as per the statutory rates

Pension Mandatory opt-in to statutory Kali Workplace Pension scheme. At the relevant statutory minimum contribution rates.  You can elect to defer this for up to 3 years.

Sickness and Maternity Pay  These will be as per the statutory provision.

Self-Employment   If you meet the relevant criteria this post can be undertaken on a self -employed basis with payment against monthly invoices for actual days worked on a pro rata basis. In that case the tax/NIC and pension clauses above will not apply.

Responsible to the Artistic Director and General Manager, and then the Kali Board

 

TO APPLY  Please send your CV and a separate document with approx. 300 words about you, your interests and why you would like to work for Kali Theatre to the General Manager Chris Corner chris@kalitheatre.co.uk    Deadline 22 January