Administrator Job Description

Kali is recruiting a new part-time administrator.

This is a great opportunity to join a small but busy theatre company that’s making a real difference to diversity in the arts.

Full job description below.

To apply for this post please email your cv to  chris @ kalitheatre.co.uk with a separate letter attached describing why you want to join Kali and what you will bring to the company.

Deadline for applications  Sun 22 April
Interviews Thur 26 April

Salary £10,400 (Equivalent to £26,000 per annum full time)

Part Time 2 days per week. 0.4 Full time equivalent based on 40 hours per week.
Exact days in the week to be agreed
This could be undertaken as 4x ½ days. Exact hours TBA

Hours Day of 8 hours – Normally 10am to 6pm or 9 to 5pm. Including 1hr paid lunch break

The Administrator will occasionally be required to work outside these hours in the evenings and weekends. At these times the company operates Time Off In Lieu (TOIL).

Contract Period The appointment will initially be for 6 months. Performance will be reviewed after 3 months and the appointment confirmed for the remaining period if satisfactory.  If the review is satisfactory then an offer will be made to extend the appointment to 12 months or longer, subject to continuation of funding.

Payment To be paid monthly on the 28th or the next working day if this falls on a weekend

Holiday 12 days per annum. 0.4 of full time holiday entitlement of 28 days including statutory holidays. Pro-rata for the initial 6 months.

Tax & NI These will be deducted as per the statutory rates

Pension Mandatory opt-in to statutory Kali Workplace Pension scheme. 2% employee contribution plus 2% employer contribution.

Sickness and Maternity Pay These will be as per the statutory provision.

Location  At the Kali Office in Deptford.

Self-Employment If you meet the relevant criteria this post can be undertaken on a self -employed basis with payment against monthly invoice for actual days/hours worked at a rate of £110/per full day of 8hrs. In that case the Tax/NIC and Pension clauses above will not apply.

Responsible to the Artistic Director and General Manager, and then the Kali Board

Responsibilities
The Administrator will undertake administrative duties across our productions, seasons of readings and writer development programmes, working closely with the Artistic Director and the General Manager.

Admin Support for Writer Development Programmes & Productions
• Issuing Writer contracts, Director Contracts and Workshop leaders agreements for Kali’s annual Writer Development Programme based on pro-formas produced by the General Manager (GM)
• Managing casting process for productions, readings and workshops
• Issuing actor agreements for readings and workshops based on pro-formas produced by the General Manager (GM)
• Booking Rehearsal spaces for productions, readings, workshops and auditions, and maintaining chart of bookings
• Preparing & sending call sheets for rehearsals, workshops & readings
• Preparing & sending contacts lists for production & readings
• Liaison with writers & directors on Writer Development Programmes
• Preparing programmes for Productions & Readings
• Managing Comp lists for all shows/readings
• Plus any other reasonable administrative task in support of Kali’s activity

Travel & Accom for tours
• Booking company accommodation & train tickets for annual touring production
• Preparing company info sheets for touring company

Databases & Regular Comms
• Updating information on the Kali website
• Preparing & Sending Kali newsletters outside of specific project marketing periods
• Social media posting outside of specific project marketing periods
• Sending on of information & opportunities to Kali Writer & Actor databases
• Maintaining Kali audience databases
• Sending VIP invitations to our Press/VIP nights

Support to AD
• Supporting the AD with admin tasks
• Booking train fares and accommodation for AD when required
• Undertaking occasional research

Office Management
• Liaison with office building management, cleaners etc
• Ordering office stationary
• Updating the Kali archive

PERSON SPECIFICATION
Essential
• Minimum 1 year administration experience in arts or charity workplace
• Ability to work independently and collaboratively with the rest of the small Kali team
• Ability to manage own workload, prioritise tasks and work to deadlines
• Ability to communicate clearly, enthusiastically and positively via phone, email and in person with people from a range of backgrounds
• Flexible and willing to learn
• Experience of using social media
• Desire to ensure written communications have high standard of spelling & grammar
• Good level of computer skills including email, Word & Excel
• Good knowledge of a South Asian culture

Desirable
• Interest in theatre
• Experience of database management
• Experience of website management

Close

Kali Newsletter

Send us your email address and we will send you our regular newsletters to tell you what we and our friends are up to. We won’t pass your email on to anyone else.